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                                              Best Practices to Manage a Schedule In COVID-19 Situation

                                              5 replies [Last post]
                                              Nilesh Jain
                                              User offline. Last seen 3 weeks 6 days ago. Offline
                                              Joined: 22 Jan 2020
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                                              Hello Everyone,

                                              Let me begin by wishing you and your loved ones sustained good health above all else.

                                              I'm seeing a number of instances in which contractors are seeking to invoke force majeure due to the pandemic for projects that were already in a good deal of trouble in terms of cost and schedule. It is these projects that concern the most. Could somebody recommend the best practices to manage the schedule that would help to protect the Owner to avoid any false claims? Link to any article or post is appreciated. I hope this post would help out a number of people at this time. Thanks and Regards,Nilesh Jain


                                              Zachary Daigle
                                              User offline. Last seen 2 days 15 hours ago. Offline
                                              Joined: 14 Mar 2017
                                              Posts: 4

                                              Adding to Zoltan Palffy's directions, Depending of course on your contracts. If you could define a new productivty rate based on your org rate vs time to complete same activity in COVID world, You could apply that factor to you durations. 

                                              Also creating a reflection would be useful for testing your changes before import/merdge. 

                                              Best of luck. 

                                              Nilesh Jain
                                              User offline. Last seen 3 weeks 6 days ago. Offline
                                              Joined: 22 Jan 2020
                                              Posts: 13
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                                              Please visit the link below to see the scheduling best practices in the COVID-19 pandemic:


                                              Thanks and Regards,

                                              Nilesh Jain

                                              Zoltan Palffy
                                              User offline. Last seen 20 hours 41 min ago. Offline
                                              Joined: 13 Jul 2009
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                                              if you are only working 1/2 days you could do this but a day is still a day. It wil split a 1 day activity into 2 days based on the start and finish times. 

                                              rauf kensuk
                                              User offline. Last seen 6 weeks 6 days ago. Offline
                                              Joined: 28 Dec 2019
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                                              Mr Zoltan;


                                              what about changing working hours in calendar ? this is what I did...

                                              I have labor resources in my all activities. because of Covid-19, my number of labors discreased to %50.  so I went to Calendar and discreased the "Work hours/day" from 8 to 4. 

                                              I scheduled and saw that my project was delayed, but i wonder how accurate this delay..

                                              Do I see the accurate impact of Covid-19 ?


                                              Percent Complete Type : physical

                                              Duration Type : Fixed Duration & Unists


                                              With all my respect, looking forward to see your respond.





                                              Zoltan Palffy
                                              User offline. Last seen 20 hours 41 min ago. Offline
                                              Joined: 13 Jul 2009
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                                              First thing that you do when an unplanned event occurs you immediately update the schedule so that you know exactly what is done what is partially done and what has not started

                                              Next I would modify my calendars and make the shutdown period all non working days. This will prevent any work from happening during this time frame.

                                               When you restart your project you will have to add some restart up time because you will not be at the same level of manpower, equipment or material as you were when you shut down. You may have to adjust time for procurement ie steel was in an order in a mill and now you are in a different order.

                                              Yes for not a total job shutdown then create a separate calendar for each trade.

                                              This is force majoure situation so it will be time but no money classified as a non compensable time extension

                                              Create a separate cost code for this and also see if your insurance or bonding company will cover any of the added costs.

                                              If you need to adjust durations due to lack of manpower


                                              You have 2 options

                                              Option #1 

                                              Keep the original duration and make the remaining duration greater than the original duration 

                                              Option #2

                                              Create a udf and run a global change and make the udf equal to the original duration then increase the original duration for the reduced manpower

                                              In both options create a new activity. Code and tag each activity that you have changed the original duration or remaining duration due to reduced manpower 

                                              Once you have the code you can group these activities by the new code that you added

                                              You can then see if any of these are on the critical path

                                              Also since you have created this code you can give these activities a different color and or cross hatch them.

                                              What you can do is go ahead and create a resource call it lumpsum and assign it to every activity that involves labor (not procurement or submittals) and it will take 8 (for 8 hours per day) and it will multiply it by the duration to give you your manpower.

                                              I.e. 5 days * 8 hrs/day= 40 manhours which is 1 man per day for 5 days.

                                              This is your minimum total manpower required on the project 

                                              Notebook logs are good but are not sortable 

                                              You can also create commodity curves 

                                              I.e. drywall installation Planned number of square feet per day or per week Then track actual installation against the planned.

                                              You can do this for critical activities or major commodities.

                                              Write a narrative each day from the previous day as it relates to the schedule. Not a typical daily report.





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