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                                              Expanding Task Usage View

                                              5 replies [Last post]
                                              Tony McClennon
                                              User offline. Last seen 2 weeks 1 day ago. Offline
                                              Joined: 19 Nov 2002
                                              Posts: 93
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                                              Hi,

                                              Just wondering if there is a simple way to expand each task on the Task Usage View so that it shows individual resources against the task rather than the total for all resources?

                                              In the example below, I have manually expanded task 213 to show the two resources and their hours, but I can't seem to find a way to do this quickly. I've tried using "Outline-Show All Subtasks" but I suspect that this only works with tasks and not resources.

                                              7400
                                              task_usage_view_example_for_pp.jpg

                                              Other than manually opening each task or exporting the information to Excel, is there a quicker way to do this?

                                              Many thanks.

                                              Replies

                                              Tony McClennon
                                              User offline. Last seen 2 weeks 1 day ago. Offline
                                              Joined: 19 Nov 2002
                                              Posts: 93
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                                              Tom/Alex,

                                              Thank you for your replies.

                                              It looks as if the problem I am having is a result of filtering out the tasks. It is a five-phase project, and I am populating just one phase.

                                              All of the tasks have a Phase reference in a customised text field, but I noticed when expanding each task that the resource allocations do not, so simply by pasting the phase reference against all of the resources on the task usage view, the problem is solved.

                                              Again, many thanks for taking the time to help - very much appreciated.

                                              Tom Boyle
                                              User offline. Last seen 11 hours 44 min ago. Offline
                                              Joined: 28 Nov 2006
                                              Posts: 275
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                                              Tony,

                                              It seems your installation may require repair.  Outline-"Show all subtasks" works fine for me as it does for Alexandre - using both MSP 2010 and MSP 2016.  That is, clicking the command in the Task Usage view opens all tasks to view all tasks and their resource assignments. You can also select multiple tasks and use the outline "Show/Hide Subtasks" command to roll the assignments in or out.  Good luck, tom

                                              Alexandre Faulx-B...
                                              User offline. Last seen 17 min 35 sec ago. Offline
                                              Joined: 20 Jan 2003
                                              Posts: 1307

                                              Tony,

                                              if you mean that you want to show the detail of one specific task, I suggest that you display the gantt chart in the upper pane of the screen, and the task usage view in the lower pane

                                              then, navigate from task to task in the gantt chart and you will see the detail of the resource assignemnts in the task usage view, exactly the way you describe in your post

                                              Alexandre

                                              Tony McClennon
                                              User offline. Last seen 2 weeks 1 day ago. Offline
                                              Joined: 19 Nov 2002
                                              Posts: 93
                                              Groups: None

                                              Hi Alex,

                                              Thanks for replying. I can use the "Outline-Show All Subtasks" or "Level X" options to show all the tasks without any problem.

                                              However, if I want to show each of the resources allocated to the tasks below the task name (as per line 213 in the extract above), the only way I can do this is by clicking on the expand arrow against each task (rather like opening out a summary bar).

                                              Unfortunately this is extremely time consuming, and most of the time I am trying to do this, I manage to click outside of the expand arrow and all the resource rows are then hidden again.

                                              Should have mentioned that I am using Project Professional 2016.

                                              Since posting, I have been doing a bit more searching and on previous versions of MS Project, you could apparerently achieve this by using Resource Allocation via an option on the "outline" icon, but which seems to have been removed in MSP 2013/6.

                                              Alexandre Faulx-B...
                                              User offline. Last seen 17 min 35 sec ago. Offline
                                              Joined: 20 Jan 2003
                                              Posts: 1307

                                              Hello Tony,

                                              I do not understand where your problemn stands; I have tried on one of my sample projects, "Outline-Show All subtasks", or "Level x" works perfectly in Task Usage

                                              Alexandre

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